Document Exchange Features At a Glance

Organize your content

• Store your files in a folder structure, just as you would when using your trusted Windows Explorer. Any document belongs to exactly one folder.
• Organize your files using categories. Any document can belong to multiple categories.

Share content

• Share your files across your portal. Every DMX module is a virtual drive into an underlying folder structure. Instantiate multiple DMX instances in your portal and allow your users to share content across the portal.
• Link to content in DMX using URL that will navigate to content automatically
• Syndicate content from DMX using RSS

RSS Syndication

• Restrict to category
• Restrict to folder
• You can specify a custom filter to further limit the content being syndicated
• Set nr of items to syndicate
• Rss feed includes document metadata in extension (in its own namespace)

Document Upload/Download

• Use the wizard to upload content. Uploading becomes much more user friendly using a wizard interface, guiding the user through the process.
• Upload control shows progress and prevents mishaps. The upload control gives the user feedback about the upload process.
• Double click download.
• Download by email.
• Choose between upload controls (new)
• Unzip on upload (new)

WebDAV

• Drag and drop from your Windows Explorer to upload/download content to/from the Document Exchange
• Open well known document formats (Office) directly from the document exchange in your client applications.
• DMX WebDAV is fully integrated into DMX and versioning and locking are reflected in both Web UI and WebDAV backend simultaneously.
• Open folders as ‘Web Folders’ in your Windows Explorer
• Use your own Windows Explorer to organize content (add, delete, move, etc)
• Set WebDAV permissions: specify roles that may access content through WebDAV

Security

• Every item (folder, document, etc) has its own security settings.
• Permissions are both role- and user based.
• Permissions are extensible. By default ADD, VIEW, EDIT, APPROVE are available. For custom applications more can be added.
• By default permissions are inherited upon creation of an item.
• Files are hashed and renamed to prevent direct download.
• Files can be saved outside the portal root and even to a network share to further complicate tampering.
• Administrators can decide to switch off permission setting by regular users for particular branches of the document tree

Workflow

• Full per item approval mechanism. Content will not show up until approved.
• Versioning of documents. You can specify the number of versions that should be kept on the server per document.
• New versions of items subject to approval will show up as the last approved version until approved.

Templatable UI (New)

• Use a templatable UI to make DMX look how you want.
• Templates are text/html files containing tokens that are replaced by content at runtime.
• Token documentation included in distribution
• Adjusted templates are bound to the module instance. Create any number of different 'looks'.

Ajax UI

• A three pane display shows navigation, file lists, and file details with statistics all on one page. The use of a splitter allows the user to examine each in detail.
• There is a context sensitive menu on each item. Right click a file and a menu shows relevant to that file.
• Get online help. Documentation is made available through our own menu.
• The menu system is expandable. The menu can be adjusted for custom applications without the need to recompile code.
• The details screen is expandable. The details screen is made to be able to show multiple panes so that custom applications can add their own details screen.
• Powerful batch downloading. Select multiple items, and click download. The items will be zipped (preserving folder structure) and provided as download.
• Use of style sheets permits customization.

Search

• Use the search box above the file list to quickly filter a list without interaction with the server (i.e. this is lightning fast)
• Search engine is configurable and can set changed per portal.
• Document contents are indexed using DotLucene® search engine or MS Indexing Service.
• Use our unique on screen search panel to search the entire contents of the repository
• Search on any field or combination of fields.
• Use an advanced search box to compile your own Lucene syntax queries.
• Limit search to folder/subfolders

Notifications

• Subscribe to content and be notified upon changes
• Use of tokens means admin can make custom notifications
• The notification mechanism can be expanded for use in custom applications
• Notifications are pooled and sent in batches to avoid email floods

Localization

• Document Exchange is fully localizable.
• We work with others to provide as many language packs out of the box as we can.
• Document Exchange implements content localization. Titles of documents, categories and remarks can be specified in multiple languages.

Extensible architecture

• The architecture of this module allows the module to be easily expanded in custom projects
• This allows us to provide custom solutions with minimal code forks
• Provider model for aspects like notification, search and storage
• Free extensions are made available regularly

Admin/host functions

• Script runner includes scripts for less common administrative tasks like content reindexing. Extensible solution that avoids screen clutter with infrequent tasks.
• Export script to export complete DMX to a directory on the server's hard disk (new)
• Web.config editor to tune key parameters (max upload size, etc) and additions (new)
• Support for IPortable. Export the contents and settings of DMX in portal templates (new)

Performance

• Document Exchange is powerful and fast. We continuously monitor performance and rearchitect the application if necessary.